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2016 02 11: Meeting of the Provisional Board of Directors

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Herman van Rink edited this page Jul 21, 2016 · 1 revision

Meeting of the Provisional Board of Directors

Date and Location

February 11, 2016, at 20:00 UTC online at https://appear.in/aegir.coop.

Opening

The special meeting of the Aegir Cooperative Provisional Board was called to order at 20:09 (UTC) on February 11, 2016 by Christopher Gervais.

Present

  • Herman van Rink
  • Christopher Gervais
  • Joseph Leon
  • Guillaume Boudrias

Quorum Validation:

N/A

Determination of Chairperson(s)

It was agreed that Christopher Gervais preside over the meeting.

Adoption of the previous meeting's minutes

https://github.com/AegirCoop/aegir-coop-docs/wiki/2016-02-04:-Meeting-of-the-Provisional-Board-of-Directors

Old Business

Tasks from last meeting

  • [Christopher] Sent email re. coop forms done

Christopher will send further follow-ups to clarify next steps.

New Business

1. Review current business plan

1.1. Discussion & questions

To be added to the business plan:

  • Training
  • Health checks (mandatory for Enterprise+ clients?)
  • Coop specific development ** support module

Enterprise solution probably has to be negotiated specifically, the table is more of a template.

Do we have employees or consultants? A: Ideally, the coop itself doesn't have employees. We dispatch the work to the companies (members), the number of employees refers to the total number of full-time people required to do everything

Development time for Aegir itself is not normally included. The coop can however facilitate feature requests, and get a quote from one of the members.

The coop can be used to resell services. If one of the members needs help on a project then another could be hired via the coop.

Tasks

  • Christopher will send follow-up email.

Special Projects

1. Founding of the Aegir Cooperative

Work remains to establish the coop. This includes:

  • Submit forms to register our cooperative status with the Québec Government
    • Requires:
      • Agreement on the form particulars
      • Signatures from founding members
  • Finalize Coop by-laws, req'd following acceptance of coop forms
    • Requires:
      • Further linking into Law on Cooperatives, for easy reference.
      • Further cleanup, editing and re-writing
      • Individual review by Provisional Board members
      • Review by Coop consultant (maybe)
  • Agree on business model:
    • Requires:
      • Review of financial model with coop members partial
  • Write business plan:
    • Requires:
      • Agreement on business model
      • Write-up of explanatory text
  • Finish building marketing site
    • Requires:
      • Some design work
      • Fleshing out text for
  • Register 'aegir.coop' domain
    • Blocked by:
      • Need to provide Gov't coop approval for registration to proceed; may be able to reserve.
  • Finish and approve public policies
    • Requires:
      • Review and adoption by board
  • Organize and hold initial General Assembly to formally adopt by-laws, elect officers, etc.
    • Blocked by:
      • Need Gov't coop approval
      • Draft by-laws should be pre-approved by members
    • Requires:
      • Time, place and agenda to be established and communicated to members in writing.
  • Start a bank account
  • ...

Closing

Next Meeting Date and Time

It was agreed to have the board meetings on Thursdays at 20:00 (UTC). Currently the location is online at https://appear.in/aegir.coop.

Thus, the next board meeting is scheduled for Thursdays, February 18, at 20:00 (UTC).

Adjournment

At 21:11, Christopher made a motion to adjourn the meeting, Herman seconded it.

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