Skip to content

2016 03 17: Meeting of the Provisional Board of Directors

Jump to bottom
Herman van Rink edited this page Jul 21, 2016 · 1 revision

Meeting of the Provisional Board of Directors

Date and Location

March 17, 2016, at 20:00 UTC online at https://plus.google.com/hangouts/_/ergonlogic.com/aegir-co-op.

N.B. Due to differences in time-zone adjustments for daylight savings time, we help this meeting an hour in advance. Sorry Herman!

Opening

The special meeting of the Aegir Cooperative Provisional Board was called to order at [time] (UTC) on [date] by [name].

Present

  • Christopher Gervais
  • Guilaume Boudrias
  • Cameron Eagans
  • Mathieu Lutfy
  • Jon Pugh

Quorum Validation:

N/A

Determination of Chairperson(s)

It was agreed that Christopher preside over the meeting.

Old Business

Tasks from last meeting

  • [Christopher] Send follow-up email re. coop forms [done]
  • [Christopher] Send follow-up email re. business plan [done]
  • [Christopher] Follow-up w/ Forest Mars re. OpenCamps (AegirCamp?) [done]
  • [Christopher] Follow-up w/ GWU (AegirSummit?) [done]
  • [Christopher] Follow-up will contact GovCon re. training/in-kind-sponsorship [TBD]
  • [Herman, Christopher, ... ] Review http://aegirhostingsystem.com/ -- being re-built on GPL theme. [TBD]

New Business

1. Review of Co-op docs

An overview of By-law 1, its purpose, and discussion of some of the decisions we will need to make before adopting it at our first General Assembly.

1.1. Discussion & questions

Special Projects

1. Founding of the Aegir Cooperative

Work remains to establish the coop. This includes:

  • Submit forms to register our cooperative status with the Québec Government
    • Requires:
      • Agreement on the form particulars
      • Signatures from founding members
  • Finalize Coop by-laws, req'd following acceptance of coop forms
    • Requires:
      • Further linking into Law on Cooperatives, for easy reference.
      • Further cleanup, editing and re-writing
      • Individual review by Provisional Board members
      • Review by Coop consultant (maybe)
  • Agree on business model:
    • Requires:
      • Review of financial model with coop members
  • Write business plan:
    • Requires:
      • Agreement on business model
      • Write-up of explanatory text
  • Finish building marketing site
    • Requires:
      • Some design work
      • Fleshing out text for
  • Register 'aegir.coop' domain
    • Blocked by:
      • Need to provide Gov't coop approval for registration to proceed; may be able to reserve.
  • Finish and approve public policies
    • Requires:
      • Review and adoption by board
  • Organize and hold initial General Assembly to formally adopt by-laws, elect officers, etc.
    • Blocked by:
      • Need Gov't coop approval
      • Draft by-laws should be pre-approved by members
    • Requires:
      • Time, place and agenda to be established and communicated to members in writing.
  • Start a bank account
  • ...

Closing

Next Meeting Date and Time

It was agreed to have the board meetings on Thursdays at 20:00 (UTC). Currently the location is online at https://appear.in/aegir.coop.

Thus, the next board meeting is scheduled for Thursdays, [date], at 20:00 (UTC).

Adjournment

At 21:00, [name] made a motion to adjourn the meeting, [name] seconded it.

Clone this wiki locally